Flowxtra Privacy Policy

Effective Date: [13.10.2024]
Version: BETA 1.0

Preamble
At Flowxtra GmbH, protecting your personal data is our priority. We comply with the Austrian Data Protection Act (DSG) and the General Data Protection Regulation (GDPR). This Privacy Policy outlines how we collect, use, and protect your personal data when you use our services.

1. Controller and Contact Information

• Flowxtra GmbH, Vienna, Austria
• Contact: info@flowxtra.com
• Data Protection Officer: privacy@flowxtra.com

2. Data We Collect
We collect personal information when you interact with our platform, including:

• Personal Data: Name, email, phone number, job application details.
• Usage Data: IP address, device information, browser details.
• Marketing Preferences: Opt-in for promotional emails.
• Cookies and Tracking Data: Information from cookies, Google Analytics, and advertising tools.

3. Legal Basis for Processing Data
We process personal data based on the following legal grounds:

• Performance of Contract: Managing your account and job applications.
• Consent: For specific marketing communications or data sharing.
• Legitimate Interest: Improving platform functionality, ensuring security, and providing relevant job offers.

4. Purpose of Data Processing
We process your data for the following purposes:

• Account Management: To create and manage your account, including job applications and settings.
• Service Delivery: Matching you with job opportunities and managing communication with companies.
• Advertising and Marketing: Serving personalized ads via Google, TikTok, Facebook, and LinkedIn.
• Platform Optimization: Using tools like Google Analytics to analyze usage data and improve user experience.

5. Sharing Data with Third Parties
We share data with third-party service providers, including:

• Mailchimp and Mandrill: To send confirmation emails and manage communication.
• Google Analytics: For usage analysis and reporting.
• Advertisers: Google, TikTok, Facebook, and LinkedIn for targeted advertisements.

When transferring data to non-EU countries, we ensure compliance with GDPR by using standard contractual clauses.

6. Use of Cookies and Tracking Technologies
We use cookies and similar technologies to:

• Track User Behavior: Monitor how users interact with our platform.
• Serve Ads: Deliver personalized ads based on user behavior and preferences.
  You can manage cookies through your browser settings, and opt-out of certain data collection via the cookie consent banner.

7. Data Retention
We retain your data as long as necessary to fulfill the purpose for which it was collected or as required by law. Specifically:

• Account Data: Stored until account deletion.
• Job Applications: Retained for [insert period] after the completion of the hiring process.
• Marketing Data: Kept until you opt-out.

8. Your Rights
You have the following rights regarding your data:

• Right to Access: Request access to your personal data.
• Right to Rectify: Correct any inaccurate or incomplete data.
• Right to Erase: Request deletion of your data under certain conditions.
• Right to Restrict Processing: Limit the processing of your data.
• Right to Data Portability: Transfer your data to another provider.
• Right to Object: Object to data processing based on legitimate interest or direct marketing.

To exercise your rights, contact privacy@flowxtra.com.

9. Data Security
We implement technical and organizational security measures to protect your personal data, including SSL encryption and access control. We continuously review and update our security measures based on industry standards and risks.

10. Processing Data of Minors
Our platform is not designed for users under the age of 16. If we inadvertently collect data from a minor, we will delete it immediately.

11. International Data Transfers
Your personal data may be transferred outside the EU. In such cases, we ensure appropriate safeguards, such as standard contractual clauses, to protect your data.

12. Updates to This Policy
We may update this Privacy Policy to reflect changes in our data processing practices or legal requirements. Updates will be posted on our website, and significant changes will be communicated via email.

Contact Information
For any questions or concerns, please contact us at:

• Email: info@flowxtra.com
• Data Protection: privacy@flowxtra.com